This guide
contains terms and conditions and much of the information you need
regarding
Trinity Cottage. If there is anything we can help you with, please do
not
hesitate to contact the booking manager Rob Lamont.
BOOKINGS
‑
TERMS AND CONDITIONS
After
making
your booking via phone or email please post the information
form and
deposit within 14 days of booking so we have all your details. A $200
per
night booking deposit (ie $400 for a weekend) for Trinity should
be sent at
the same time. The balance of payment for the use of the property is
due within
seven days of the completion of the hire or late fees may
be charged.
The return of the booking form and deposit confirms that group leaders
have
read and accepted all terms and conditions of this guide. The minimum
fee for a
weekend is $456 (based on 12 people @ $19 a night for two nights). No
minimum
midweek.
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If you
intend to not come after booking please contact us and let us know - don't assume
that by not sending your information form we know that you have changed
your mind. If you book and not turn up you may still need to pay a
cancellation fee.
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TERMS
AND
CONDITIONS CONTAINED IN THIS GUIDE.
User
group
leader(s) completing the form who are not personally attending the camp
for the
entire duration, are responsible to ensure that the actual leader(s) in
charge
(physically on site at camp) at any given time are aware of the
conditions in
this guide.
Cancellation
of a booking.
If
a weekend
booking is cancelled within two calendar months of the booking date
then the
deposit (or cancellation fee of $400 is forfeited if the site is not
re‑booked.
If it is re‑booked, the deposit will be refunded less an administrative
charge
of $50.
The
deposit
(cancellation fee) for Trinity Cottage is $ 400 per weekend. Mid week
is at a
lesser rate, depending on what type of booking group you are.
Please note
that we do not take one night bookings for weekends unless your minimum
hire is
over $450. (Unless we negotiate otherwise)
If a booking
is cancelled after the actual booking
date then minimum number booking fees apply.
MINIMUM
NUMBERS
A
minimum
number charge exists for the hire based on
12
people
per night for Trinity Cottage (Weekends only)
No
minimum
for midweek bookings.
COMPLAINTS
OR PROBLEMS
Any
complaints or problems about any aspect can be made to Rob Lamont 0416
118813
General Conditions for Hire
It
is the
responsibility of each group to ensure that campers understand and
follow the
Campsite's rules and procedures. Each
group must have a competent leader in
charge.
ARRIVAL/DEPARTURE
Trinity
Cottage is to be maintained and left in a clean condition by the
campers. Campers
must not enter the camp prior to the allocated time and must not
overstay the
allocated departure time without prior consent.
Areas of the campsite are to be cleaned as guided by the
cleaning guide.
If the campsite is not cleaned to the
satisfaction of the owner, any cleaning expenses will be billed to the
group.
All equipment is to be returned and losses or breakage's to be
accounted for.
PROPERTY
(i)
Damage
and loss
All
breakages and losses to property or equipment are to be reported to the
campsite management. They will be invoiced to the group. We take no
responsibility for the loss or damage to personal property. Bedding is
not to
be taken from rooms.
(ii)
Smoke
free environment
Trinity
cottage is a smoke free zone.
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BEHAVIOUR
Group
leaders are asked to remind campers to respect each other, others
personal
property and the environment. Activities are to be arranged so that
there is no
noise between 10 pm and 8 am.
TERMINATING
THE OCCUPANCY
We
reserve
the right to terminate the occupancy without notice for breach of the
general
conditions for hire.
INSURANCE
Liability
for any property loss or damage or injury to any member of the group
shall rest
with the hirer. (Please note that most churches have such insurance
policies)
FIRST
AID
A
basic first aid kit is provided but First Aid is the
responsibility of campers. First aid is the responsibility of user
group
leaders including
-First aid equipment
-Trained staff
- and lifts to
medical care.
It
is the responsibility of user group leaders to
inform Rob Lamont of all injuries for our records.
Trinity
Cottage recommends all groups have at least one car available at all
times to
give transport to any injured camper (s) if required, however if in
doubt, RING
000 AND USE AN AMBULANCE.
ACCOMMODATION
AND FACILITIES ON SITE
-Please bring
your own linen,
including pillow case, sleeping bag or doona. All rooms are clean and
carpeted.
-Their are
enough pillows for two per
bed and two blankets per bed. (We have a mix of cotton and woollen
blankets
available)
-There is
poor access for people with
disabilities (further information available on request)
GROUPS
WITH
CHILDREN
Children
primary age and under should not sleep on a top bunk without a safety
rail.
FACILITIES
(indoors)
Trinity: White board, CD,
Overhead Projector and a Television, DVD and video player.
TELEPHONE
You
will
need to bring a mobile phone or make other arrangements as no phone is
on site.
Public phones are in
many
local
tourist spots or the shops.
CATERING
Trinity
Cottage is self catered site. All have
excellent, fully‑equipped kitchen facilities.
Groups
are
asked to take note of kitchen cleanliness and are required to leave it
clean
and must supply their own dishwashing liquid, tea towels, cleaning
cloths,
toilet paper, soap and scourers.
KITCHEN
Trinity
has
a microwave; electric oven, 4 electric cook tops, large fridge, a wide
range of
cooking utensils, knifes, cutlery, plates etc.
Please
note
there is no dishwasher.
LAUNDRY
A
washing
machine is on site.
WHAT
TO BRING
Campers
will need to bring towels, pillow
slips, sheets or sleeping bags.
(We
provide two blankets and two pillows per bed.)
Last
update Sept 1 2006 (Nov 13 2007)
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Trinity
Cottage
